Tag Archives: time management

time management

My name is Scott Ballard, and I’m a procrastinator. I’ve been a procrastinator for 58 years. For all those years, in school and in business, I’ve been told that procrastination is a problem. That I should feel bad about it; that it makes me less of a leader or executive — that I should feel guilty. And that it’s somehow heaped a bunch of stress and strain on me and on my business. But I want to talk to you today about a different way of looking at procrastination, and maybe give you an idea that you’ve never considered:  maybe your procrastination is actually embedded in the genius of your mind.

Maybe procrastination is actually telling you something important:  that you need more info, or that this isn’t the right time, or that it’s not the right business venture to get into, or that’s not the right person to promote. Have you ever thought that your procrastination is actually working for you? Have you ever stopped and asked yourself, Why am I procrastinating about this? Perhaps your procrastination is actually your secret weapon.

What if you sat down at the end of your work day and you honestly said, What are the three things that I’m procrastinating on the most in my business? If you clearly identified those three things, and resolved that tomorrow, no matter what happened, you would take the next step on each of them — what would you be doing? Maybe procrastination is a bad habit. But maybe it’s your compass.

Procrastination: Good or bad? You decide.


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leadership training, time management

Any good business owner or executive will expect a return on the investments they make for their company. They consistently analyze their ROI so they can make adjustments to their work accordingly. So when was the last time you were actually aware of the return on your own time? When was the last time you held yourself accountable to get a result and return from your time investment on a consistent, ongoing basis? And actually treated it as the most precious asset you’ve been given?

Time is not something you can just go get more of, so what is the most valuable thing you can do with your time today?

Is it to spend time with God? Is it to spend time with your spouse? Is it to serve other people? Is it to make a great contribution in your business? Is it to write a world-changing book?

Or is it Facebook, LinkedIn, Instagram, half-finished projects, and lunches with your friends where you’re on your phone the whole time? A day that you are never present in any way?

Just sayin’…you’re never gonna get this day back. Think about your time.

And if you want to really maximize your work, schedule some free coaching time with me today.


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coaching for time management

Last week we talked about understanding the purpose of each day, and scheduling it accordingly. This week, I have a follow-up coaching question for you: When was the last time you started a day with a written plan, with a result in mind, and you actually executed it by the end of the day? Does that happen a lot for you? Does it happen ever for you?

Why is this important? Because in this day and age, people have access to us. This can be good, of course, but it can also be distracting. If we don’t explicitly design our days, if we don’t protect them for our important work, if we don’t actually manage and budget our time, what happens? We get interrupted.

That’s when our days become hurried, frantic, and without any tangible results by the time we go to bed. Everything is left half-finished; nothing is completed. That’s a recipe for burnout and stress, because we’ll never feel like we’re moving forward. We’ll never feel that sense of accomplishment that can be so satisfying and healthy.

Design your perfect day, every day. And if you need some support, schedule a free life or executive coaching session with me right now.


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executive coaching

Your life is made up of three kinds of days. In our coaching practice, we call these days Game Days, Practice days, and Off-Season.

Game days are when we’re doing our biggest work; we’re contributing in big ways, serving our employees, our customers, and our business.

Practice days are the prep days. Those are the days of study, of learning, of rehearsal and anticipation. These are the days that, when done well, contribute to a great game day.

Off-season days involve no business at all; we focus on those things which restore, relax, and rest us. Things that bring life to our soul. These are, in fact, the most critical kinds of days.

To understand which days of your life fall into which of these categories, ask yourself four questions:

What are you doing? Who are you doing it with? Is this activity within my God-given abilities? And what does my life look like while I’m doing it?

Now, using those questions, my challenge to you this week is this:

Take out your calendar, and for the next month designate your days. Which ones are Game days? Practice days? Off-season days? Write them into your schedule and plan accordingly. And let me know how this changes your life.

Not sure how to start? Schedule a free coaching session with me today.


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time management

For every business owner, down to a man, the greatest scarcity in their life is time. Every day ends with a longer to do list then the day before! This becomes a spiraling source of stress event that gets worse and worse — every day, every week, every month, every year. Once the business grows and becomes more successful, this problem actually accelerates!

So how can we get back control of time in our business?

The first thing to do is to recognize that time is our single most valuable asset. It’s more important than money, than product or service, than our customers and even our employees — because, the truth is, we can always get more of all that other stuff. But no one can ever get more time. So the question becomes: Are we really looking at time as an investment, like everything else in our business? Or are we ignoring it?

For 99% of CEOs, leaders, business owners, and entrepreneurs, they’ve never given this much thought. Which means it becomes a bigger and bigger stress and problem. Very few leaders think of time the way you’d think of an annual budget, or consider it the way you’d consider how you’re going to scale employees, or discuss it the way you’d discuss improving your product or service. Which means in our Portland business coaching programs, we see time and time again the same thing: the entrepreneur who might have a successful business, but who also has a mounting feeling of time stress — there’s burnout, there’s frustration, it shows up in poor relationship with employees, it even follows you home at night to your family and children! Whether you realize it or not, in your heart and soul there’s a clock ticking — and this clock stops for no business.

SO: What we love to talk about in our coaching is this: look at time as a tool. Actually think about it, plan for it, and ask the right questions. Start seeing time as the greatest asset in your business, instead of the biggest problem.

How you invest your time will decide the success or failure of your business five years from today. I’m giving some away for free right now — so click here if you want some support.


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